Many Zambian job applications are submitted by email. Get these details right:

  • Subject line: Clear and specific – e.g., “Application: Administrative Assistant Position – [Your Name]”
  • Attachments: Save your CV and cover letter as PDF files named clearly (e.g., John_Banda_CV.pdf), not “Scan001.pdf” or “Document1.docx”
  • Email body: A short, polite message (3-4 sentences) that references the attachments – don’t leave the email body blank
  • Sign-off: Use a professional closing such as “Kind regards” followed by your full name and phone number

Module 2 Practical Activity

Using a sample job advert (provided in this lesson), write a complete cover letter following the four-part structure above. Submit it as an assignment for instructor feedback.

Module 2 Knowledge Check (Quiz)

  1. How long should a cover letter typically be?
  2. What are the four parts of a cover letter structure?
  3. Why should you avoid “Dear Sir/Madam” when possible?
  4. What should a professional email subject line include?
  5. True or False: It’s fine to leave the body of the email blank if your cover letter is attached.
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